Broker / Agent Login


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Contact Information

Matthew Taylor

matt@palcanada.com

My regular office hours are Monday- Friday, 8:30 am to 4:30 pm Eastern Time

OUTSIDE USER LIABILITY COVERAGE

Use of Venue Facilities

Venues are encouraged to make their facilities available for use by community organizations and groups.
The venues have insurance coverage for damage to property caused by outside organizations, and
liability protection for injuries to members of these groups arising from the negligence of the venue.


User groups and their organizers are not covered under the facility’s liability insurance, and should
therefore obtain liability insurance for their activities. Many outside individuals, organizations and groups
may not carry liability coverage for their operations. Even small groups holding low-risk functions such as
meetings, conferences, 75th birthdays, wedding showers, hall-walkers, square dancing and similar
functions may be vulnerable to lawsuits for injuries that arise out of their activities. Typically, smaller
outside groups – such as pick-up basketball teams, arts and crafts groups, or ad-hoc senior groups
generally do not have insurance.


Individuals or groups running organized or higher risk activities involving arenas or athletic field(s) for
sports, or sponsoring an event/function where tickets are sold, involving alcohol, or where attendance
exceeds 150 persons, face greater risk and should therefore ensure they have liability insurance
coverage to protect themselves from lawsuits for injuries.


Proper risk management dictates that all outside users of facilities should provide evidence of liability
insurance, at a minimum limit of $2,000,000 per occurrence. Beyond having liability coverage in place, an
outside organization should also be naming Mennonite Church British Columbia as Additional Insured to
that coverage, for those activities and events they hold on venue owned property.


Outside groups may have access to insurance through parent organizations such as Boy Scouts, Girl
Guides, etc. Such groups should confirm for themselves whether such insurance exists for them by
consulting their insurance broker. Should a third-party hold their own existing coverage, in order to
protect the interests of the venue, a request should be made to list Mennonite Church British Columbia as
an additional insured on their respective policy for the event in question.


An alternate source of liability insurance is available through the Mennonite Church British Columbia User
Group Portal.

Outside User Liability Portal

The Outside User (Third Party, Facility Renter) has the option to obtain Special Event Liability coverage,
through the use of Mennonite Church British Columbia Outside User Liability Portal. Event liability
coverage policies provide liability coverage to third party users / organizations for use of the venue’s
facilities. These policies will name Mennonite Church British Columbia as additional insured, for the
specific event.




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Section 1

Reference #
12-180286


You can always start over from scratch if you are having issues.


Province: * 
 
Search by Event Location or Name of Venue: * 
   
Name of location of event: * 
   
Address of location: * 
   
City: * 
   
Postal Code: * 
   
Limit of Liability (million): * 
 
Is this a private residence, house, farm or field?: * 
               

Section 2

Name of insured/host: * 
   
Address: * 
   
City: * 
   
Province: * 
 
Postal Code: * 
   
Phone Number: * 
   
Email: * 
   
Additional Insured: * 
               

Section 3

Add Additional Insured: If an additional insured is required to be named, please describe the additional insured relationship to the event. Select if the additional insured is the Event Venue or Event City/Municipality and provide their name and address. Then select the ADD ADDITIONAL INSURED. You may add more additional insureds by repeating these steps.
Type: * 
 
 
 
Name Of Additional Insured: * 
   
Address:    
   
City:    
   
Province:    
 
Postal Code:    
   


Section 4

Type of Function / Sport: * 
 
Will there be alcohol served/consumed at any of the activities: * 
               
Number of People / Participants: * 
   
Minors Allowed: * 
               
Start Date: * 
 
Start Time: * 
 
End Date: * 
 
# of days: * 
 
Seasonal: 
 

Section 5

**CANNABIS EVENT LIABILITY**


ATTENTION: Event Attendees may bring their own legally sourced Cannabis to this event! AND, you as an event organizer MAY NOT BE AWARE of this heightened exposure.

There will be an automatic “Cannabis Event Liability” Extension option that will pre-populate with your quotation if you would like to purchase this Cannabis Coverage extension AS AN ADD ON.

Please complete below for all other Cannabis Exposure.

Will there be cannabis consumed at the event / on the event premises?: * 
               
Will any cannabis (or variety of cannabis) be supplied by the applicant/host of the event?: 
               
All Cannabis smoking/vaping MUST take place outdoors check YES to confirm: 
               
Will any cannabis (or variety of cannabis) be supplied by a third party vendor?: 
               
Will the third party vendor carry their own cannabis liability at a minimum of $2 million dollars?: 
               
Have all permits and licenses etc been approved and granted from the government or municipality or regulators?: 
               
Will there be a cannabis designated area outdoor?: 
               
How many people in the designated area?: 
   
Will ID checks be in place for cannabis area?: 
               
Will there be security personnel in place with their own insurance coverage for their operations?: 
               

Section 6

Name of person completing this form: * 
   
Mailing Address of person completing form: * 
   
City: * 
   
Province: * 
 
Postal Code: * 
   
Phone Number: * 
   
Email: * 
   
Verify Email: * 
   
Application and full payment must be submitted at least 1 hour (minimum) prior to the function commencement.
Premium is FULLY EARNED, no return premium on cancellation. Please click yes to confirm that you agree: * 
        
I have reviewed the information above and have ensured it is 100% accurate. I have also included any Additional Insureds that may be required within the Venue’s rental agreement/requirements.
Check to confirm: * 
        
I /We hereby declare that the answers and declarations above, whether in my own hand or not, are true and that I /we warrant that no material fact has been withheld or misstated and agree that this proposal will form part of the policy and will form the basis of the contract with underwriters. I /we understand that the underwriters may declare any policy issued void in the event of any false statement, misrepresentation, omission or concealment whether made intentionally, innocently or accidentally. For purposes of the Insurance Companies Act (Canada), this document was issued in the course of Lloyd's Underwriters' insurance business in Canada
I/we agree: * 
        
How did you hear about us?: 
 
If other, please specify: 
   
   

HELPFUL INFORMATION
Here are a few things to try to get your certificate successfully:
  1. Check the screen for any error messages. They will appear in red above the location of the error.
  2. Double check your information to make sure it has been entered correctly.
  3. You can always start over from scratch if you are having issues.
  4. You may want to try a different browser. Sometimes the settings of a certain browser may cause a problem and using a different browser will allow you to complete your submission.

 

CUSTOMER SERVICE
E-mail:  matt@palcanada.com

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